Al-Madinah International University

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Attendance and Excused Absences

Article Thirteen:

First: Students studying by conventional mode of learning are required to attend at least 80% of all lectures and tutorials sessions.

Second: Students studying by online mode of learning or by a combination of conventional and online mode of learning are required to attend at least 70% of all sessions.

Article Fourteen:

A student will be barred from sitting for the final exam if:

A. He/she has attended less than 80% of all sessions of the subject for that semester for conventional mode of learning.

B. He/she has attended less than 70% of all sessions of the subject for that semester when studying by online mode of learning or by a combination of conventional and online mode of learning.

Administrative procedures:

  1. A student who is absent from a lecture or practical session for a legitimate reason must inform the lecturer or tutor of the reason for his/her absence and submit a note documenting the excuse.

     

  2. When a student is absent from a lecture or practical session without a legitimate excuse, the following actions will be taken in his/her case:

    • Students who miss two sessions will be issued a first warning letter.
    • Students who miss three sessions will be issued a second warning letter.
    • Students will be issued a letter informing them of being barred from sitting for the final exam of a subject for which they have missed more than three sessions and whose attendance falls below 80% of all sessions for direct-contact learning or 70% of all lectures and designated application sessions for distance learning or a combination of distance learning and direct contact, as well as for failing to log on sufficiently to the webpage “Aleem” and to submit activities for ongoing evaluation for any subject during the semester.
    • A student who is barred from taking the final exam will be considered to have failed that course. The transcript symbol that indicates that status is the letter “Y”. An exception to this rule will be made for those who have special circumstances worthy of consideration.
  3. A student who will be unable to sit for the midterm or the final exam due to some excuse should submit a letter a minimum of one day before the test or, if the excuse is due to an unexpected event, the excuse should be filed within a week after the missed exam.

     

  4. A student who has not completed the required activities or fails to complete 30% of all the activities for ongoing evaluation will be issued a letter of warning, according to the following steps:
    a. A first warning letter will be issued to a student who fails to submit three activities.
    b. A second warning letter will be issued to a student who fails to submit five activities.

     

  5. It is obligatory to inform the University and go through all the necessary procedures when a student wants to miss an exam due to illness or some other excuse. The matter cannot be left unattended; the required procedure for such cases must be followed. The student will then sit for the exam at a rescheduled date decided by the college. The rescheduled exam must be taken before the end of the next full semester that immediately follows the missed exam. A student who exceeds that limit due to the persistence of the excuse will be considered to have audited that subject, and that will be indicated by the symbol “AU” in his/her academic record.

Article Fifteen:

The Dean of the faculty or anyone he designates to act on his behalf may make an exception and cancel the exam-barred status of any student and allow him/her to sit for the exam on the condition that the student submits an excuse deemed acceptable by the faculty.

Article Sixteen:

A student who misses the final exam will earn zero mark for that exam. His/her grade for the course will then be determined solely on the basis of marks earned for his/her coursework.

Article Seventeen:

If a student is unable to attend the final exam for any subject of the course for a given semester due to a compelling excuse, the Dean of the faculty may―in cases of necessity―accept the student’s excuse and allow him/her to sit for a replacement exam within a period that cannot exceed the end of the next semester. The grade will be awarded after the completion of the replacement exam.

Article Eighteen:

A student is permitted to request a withdrawal from all the subjects he/she registered for in a semester without being considered to have failed any of those subjects, if he/she submits an excuse deemed acceptable to the administrative section appointed to handle such matters by the Senate. The withdrawal request must be submitted within the time period stipulated in the administrative procedures promulgated by the Senate.

Administrative procedures:

  1. The student who wants to apologize of completing his semester must inform the lecturer or the tutor about the reasons for apologizes.
  2. If the student couldn’t continue his study for a specific semester because of sickness or any other reason, he must inform the university and do all the required procedures.
  3. The student must fill the Apologize Form.
  4. Apologize could be for one semester, and two Consecutive or non-consecutive semesters.
  5. The student takes one semester of study after the semester that he apologized of in a period specified by the faculty.
  6. After accepting the student’s apology, the tuition fees will be returned back to him.