Article One:
Terms used in this document are defined below:
1. Study plan:
The set of required and elective courses which a student must pass in order to qualify for an academic degree in a particular specialisation.
2. Subject:
A clearly defined course of study offered as part of the approved study plan for each specialisation.
3. Academic year:
Consists of two main semesters; it is possible to add a short semester, if it is offered.
4. Semester:
A period of not less than 14 weeks for studying academic subjects, not including the registration period and the period of final exams.
5. Short semester:
A period of not more than 7 weeks, not including the registration period and the period of final exams. During this period the amount of time devoted to each academic subject is doubled.
6. Academic level:
Indicates the stage of academic progress attained in accordance with the approved study plan.
7. Academic unit (credit hour):
The amount of time allotted for each lecture of an academic subject.
8. Academic warning:
A notice given to a student when his/her Cumulative Grade Point Average (CGPA) drops below the level stipulated in this guide.
9. Semester coursework grade:
The numerical grade awarded for performance that indicates a student’s achievements during the course of a semester, including exams, research projects and academic activities.
10. Final exam:
The exam for an academic subject given once at the end of the semester.
11. Academic load:
The total number of academic units that a student is allowed to register for each semester. The maximum and minimum academic loads are fixed in accordance with the administrative rules of the university.
12. Final examination grade:
The numerical grade a student gets in the final exam for each subject of the semester.
13. Final grade:
The combined numerical grade for any academic subject.
14. Evaluation:
The letter grade that represents the final grade achieved by a student in any academic subject.
15. Incomplete grade:
An indicator assigned temporarily to any subject for which a student is unable to complete the stipulated requirements in the assigned time period.
16. Grade Point Average or GPA:
The total number of points earned by a student in a given semester divided by the total number of academic units for which he/she registered. The points for any subject are calculated by multiplying the number of credit-hours of the subject times the numerical equivalent of the letter grade earned.
17. Cumulative Grade Point Average or CGPA:
The total number of points earned by a student for all subjects he/she studied after registering at the university divided by the number of credit-hours of those subjects.
18. Academic record:
A file that records the academic history of a student. It includes all the subjects studied by the student each semester, identified by an alphanumeric code. The credit-hour value of each course is listed, along with the numerical and letter grades earned by the student and the equivalent number of academic points. The file also contains the student’s semester grade average as well as the cumulative grade point average and its letter-grade. Finally, it mentions any subjects a transfer student has been excused from studying.
19. Disciplinary infraction:
Any violation of the university’s rules and guidelines or behavior that conflicts with the Islamic Shari’ah or with widely recognized norms of conduct for university students.
Article Two:
The Senate will designate the number of students that the University can accommodate in the coming year based upon the suggestions of the academic council of each faculty and other departments of the University.
Article Three:
The Senate will determine the Academic Calendar of the University.
Article Four:
Students seeking admission to the University must fulfill the following requirements:
First: Admission requirements for those who are holding Malaysian certificates:
A. Diploma Course:
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B. Foundation Course:
| The applicant should have passed 5 subjects of the Sijil Pelajaran Malaysia (SPM) or any equivalent certificate. |
C. Bachelor’s Degree Course in the University
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Second: General academic requirements for undergraduate admissions with regards to students who have attained non-Malaysian certificates or diplomas:
A. Diploma Courses:
| Attainment of a general secondary certificate representing completion of a minimum of twelve years of education. |
B. Bachelor’s Degree Courses in the University.
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Third: Language Proficiency Test
Each student must pass an Arabic proficiency test (MAPT) (See: attachment No. 2) or an English proficiency test (MEPT) (See: attachment No.3), or an equivalent test, if that is one of the requirements of the chosen course of study.
Fourth: Other conditions
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Article Five:
Article Six:
The System of Levels
The system of study divides the academic year into two main semesters, and there may also be a short semester, half the length of a normal semester. The graduation requirements for attaining an academic degree are distributed between levels according to the study plan promulgated by the Senate of the University.
Article Seven:
The Senate has enacted administrative procedures to regulate progress from one level to another, taking into consideration the following:
Article Eight:
The time for class registration
The registration period for new students will start after the student receives notification of acceptance. The period for other students will start from the posting of results for the examinations of the previous semester and will be extended until the end of the first week of the semester.
Article Nine:
Article Ten:
The relevant divisions of the University are responsible to determine the tuition fees and other additional feesthat students are required to pay.
Implementing rules:
First: student have to pay tuition fees and administrative fees by making advance payment based on number of subjects a student want to register for that semester.
Second: No student is allowed to register, in case he fails to obtain the required amount of the allowed minimum credit-hours.
Third: In case the student failed to pay the advancement within add and drop period, SAD send to the student two reminder letter to pay for the subject registration
within two weeks. Failing which Late payment penalty of RM 250 will be imposed.
Fourth: In case the student does not pay by the end of fourth week (OC) / fifth week (OL) of the academic calendar will be suspended, while local student will be deferred, meanwhile International OC students can apply for deferment in the fifth week and must leave Malaysia.
International students who fail to apply for deferment will be terminated.
Fifth: Case of final semester students who have more than maximum or less than minimum academic load, will be considered, where they will be allowed to make the payment in those conditions.
Article Eleven:
Study at the University is conducted by one of the following methods:
Article Twelve:
Students should strive to enhance their level of intellectual attainments by participating in academic support activities offered for their benefit.
Article Thirteen:
Article Fourteen:
A student will be barred from sitting for the final exam if:
Article Fifteen:
The Dean of the faculty or anyone he designates to act on his behalf may make an exception and cancel the exam-barred status of any student and allow him/her to sit for the exam on the condition that the student submits an excuse deemed acceptable by the faculty.
Article Sixteen:
A student who misses the final exam will earn zero mark for that exam. His/her grade for the course will then be determined solely on the basis of marks earned for his/her coursework.
Article Seventeen:
If a student is unable to attend the final exam for any subject of the course for a given semester due to a compelling excuse, the Dean of the faculty may – in cases of necessity- accept the student’s excuse and allow him/her to sit for a replacement exam within a period that cannot exceed the end of the next semester. The grade will be awarded after the completion of the replacement exam.
Article Eighteen:
A student is permitted to request a withdrawal from all the subjects he/she registered for in a semester without being considered to have failed any of those subjects, if he/she submits an excuse deemed acceptable to the administrative section appointed to handle such matters by the Senate. The withdrawal request must be submitted within the time period stipulated in the administrative procedures promulgated by the Senate.
Article Nineteen:
A student is permitted to request for deferment of studies after being admitted to the University due to an excuse deemed acceptable by the faculty and in accordance with the following regulations:
Article Twenty:
If a student discontinues his/her study for a semester without having requested for deferment, he/she will be dismissed from the university. The Senate may also dismiss a student with a shorter period of absence. A student may also be dismissed for failing to sit in all final examination papers of a given semester without acceptable excuse.
Article Twenty-one:
A student will not be considered to have discontinued his/her study for any semesters he/she is studying at another university as a visiting student.
Article Twenty-Two:
Students are permitted to apply for withdrawal from the University after being admitted, in accordance with the following regulations:
Article Twenty-Three:
A student is permitted to add subjects to his/her academic load in accordance with the following regulations:
Article Twenty-Four:
A student is permitted to drop one or more subjects from his/her academic load in accordance with the following regulations:
Article Twenty-Five:
A student is permitted to withdraw from a specific subject as per the following regulations:
Article Twenty-Six:
A student is allowed to apply for readmission after withdrawal from the University; in which case their old record will be resumed with the same registration number, if the following conditions are fulfilled:
Article Twenty-Seven:
A student will graduate after having completed all the subjects stipulated for his/her faculty on the condition that his/her cumulative grade point average is no less than 2.0.
Article Twenty-Eight:
The amount of time allowed for graduation is set as follows:
First: Foundation:
Second: Diploma:
Third: Bachelor:
Article Twenty-Nine:
A student’s academic status is acceptable if his/her Cumulative Grade Point Average (CGPA) is not less than 2.00.
Article Thirty:
A student receives a warning if his/her CGPA is between 1.67 and 2.00.
Article Thirty-One:
A student’s academic status is subject to ongoing assessment and review by the responsible administrative section of the University.
Article Thirty-Two:
A student may be expelled from the University due to academic reasons under the following conditions:
Article Thirty-Three:
It is possible for a student dismissed from the University due to academic reasons to be readmitted to the University, in which case he/she will be treated like a new student.
Article Thirty-Four:
A student may be expelled from the University due to disciplinary infractions; for instance, for violating the University rules and regulations or exhibiting reprehensible behavior at odds with the University’s standards and policies.
Article Thirty-Five:
The highest number of points for any subject is 100 points.
Article Thirty-Six:
The lowest passing grade for any subject is 50 points.
Article Thirty-Seven:
First: The points for the final grades of the diploma course, the foundation course and the bachelor’s course are valued as in the following table:
From To Letter Grade Cumulative GPA
Second: Symbols used in association with the tests are as follows:
Article Thirty-Eight:
At the end of every semester each student is given a complete record of his/her academic progress. It includes each subject the student has studied in every semester with its alphanumeric code, the number of credit-hours assigned to it, the points and the letter grade earned by the student as well as its numeric value. It also includes the Grade Point Average (GPA) for the semester and the Cumulative Grade Point Average (CGPA), as well as its letter-grade equivalent. Finally, it mentions the subjects from which transfer students have been exempted.
Article Thirty-Nine:
The faculties are assigned the responsibility of administering the final exams. It is their duty to review the register of points earned and submit it to the designated committee within a period not to exceed two weeks from the date of each exam.
Article Forty:
Article Forty:
Students are allowed for re-sitting the examination for the subjects in which they failed and obtained a grade between 35.0 (E) and 45.0 (D) for undergraduate level and between 50.0 (C-) and 60.0 (C +) for postgraduate level. The re-sit examination is allowed for not more than two subjects and for once only, and they will be awarded pass only in accordance with the Study and Examination Rules, in case of failure in the re-sit exam the grade of the re-sit exam will be counted.
Article Forty-one:
Examination papers will be kept at the University’s main branch or at one of its learning centres for a period of at least one year.
Transfers and Credit Equivalencies
Article Forty-Two:
Students will be allowed to transfer from another university when the following conditions are fulfilled:
A. The student transfers from a recognised college or university.
B. The student has not been expelled from the other institution due to a disciplinary infraction.
C. The student shall be subject to the conditions for transfer as stipulated by the Senate.
Article Forty-Three:
The office of admissions and registration shall evaluate the student’s transcript to determine the equivalencies of the courses the student studied in another university based upon the recommendations of the Faculties that offer those subjects. The courses that are accepted as equivalent shall be entered into the student’s transcript and will be counted in calculating his/her CGPA and the number of credit-hours accumulated.
Article Forty-Four:
Transfer of the student’s credits shall take place in accordance with the procedures, rules and the dates announced by the University. However, no more than 50% of the credits required for graduation shall be transferred.
Article Forty-Five:
After securing the approval of the Deans of the two relevant faculties, a student may transfer from one course of study to another.
Article Forty-Six:
A student, after securing the approval of the Dean of the faculty, may transfer from one specialisation to another within the same faculty.
Article Forty-Seven:
When a student transfers from one specialisation to another, all the courses he/she studied will remain in his/her academic record. That includes the grades, semester GPA, and the CGPA for the entire period of study in the University.
Article Forty-Eight:
The Senate has the following rights:
A. The right to alter any of the legal articles of these rules and regulations or add or delete articles.
B. The right to make exceptions to any of the legal articles of these rules and regulations.
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